Assistant to the Executive

Parnall Law Firm seeks an experienced Executive Assistant to join our growing team! The ideal candidate will have a strong eye for details, be open to constructive feedback, and demonstrate proactivity in their work.

Watch this video to see if you have what it takes to be Bert's Executive Assistant:

https://youtu.be/S3P0v1lkIK4

MISSION STATEMENT

· Provide direct support to the Executive to improve the executive’s productivity allowing him to perform more, higher value work.

RESULTS / OUTCOMES (What you must get done.)

· Attendance at firm huddle every Monday at 8:00 am

· Attendance at Tuesday-Friday huddles at 8:00 am

· Daily management of executive’s calendar

· Daily, weekly and monthly reports to the executive

· Maintaining and circulating the Executive meeting agenda to the Executive Team the day before the weekly Executive Meeting

· Circulating the Executive meeting minute notes within one day of the weekly Executive meeting

· Weekly one-on-one meeting with Owner of the firm

DUTIES / RESPONSIBILITIES

· Complete all tasks requests of the Executive by the date or deadline requested.

· Protects Executive’s time by reading and routing correspondence, drafting letters and documents, answering and directing inquiries as appropriate and initiating telecommunication

· Collects and analyzes information and data providing brief summaries of relevant material to the Executive

· Assists Executive level staff as needed

· Intermittent personal assistance as needed

· Available after hours, as needed.

· Available to travel to conferences and community events and functions, if requested.

· Filtering Emails/ Managing Spam

· Travel Arrangement and Planning

· Creating/ Managing Spreadsheets; Slideshows; Powerpoint/Keynote Presentations

COMPETENCIES

Competencies

· Proactivity: Learn how to act without being told what to do. Anticipate the needs of the Executive before he has to ask for something.

· Efficiency: Able to produce significant output with minimal wasted effort.

· Organization and planning skills: Plan, organize, and schedule in an efficient, productive manner. Focus on key priorities.

· Aggressiveness: Move quickly and take a forceful stand without being overly abrasive.

· Follow-through: Live up to verbal and written agreements or requests to ensure things don’t fall through the cracks.

· Intelligence: Learn quickly. Demonstrate ability to quickly and proficiently understand and absorb new information.

· Analytical skills: Able to structure and process qualitative or quantitative data and draw insightful conclusions from it. Exhibit a probing mind and achieve penetrating insights.

· Attention to detail: Comprehensive review of all projects to ensure things are done in the proper order and all parts of a project are completed.

· Creativity/innovation: Generate new and innovative approaches to problems.

· Enthusiasm: Exhibit passion and excitement over work. Have a can-do attitude.

· Work ethic: Possess a strong willingness to work hard and sometimes long hours to get the job done. Have a track record of working hard.

· Listening skills: Let others speak and seek to understand their viewpoints.

· Openness to criticism and ideas: Often solicit feedback and react calmly to criticism or negative feedback.

· Communication: Speak and write clearly and articulately without being overly verbose or talkative. Maintain this standard in all forms of written communication, including e-mail.

· Flexibility/adaptability: Adjust quickly to changing priorities and conditions. Cope effectively with complexity and change.

· Strategic thinking/visioning: Able to see and communicate the big picture in an inspiring way. Determine opportunities and threats through comprehensive analysis of current and future trends.

· Calm under pressure: Maintain stable performance when under heavy pressure or stress.

Parnall Law Firm is an EOE